Interested individuals must come to the Human Resources Office to complete an application for the position between the hours of 8:00 and 5:00, Monday through Friday or online at the Pulaski County website at www.pulaskicounty.net. The Human Resources Office is located in Suite 100 of the Pulaski County Administration Building - 201 S. Broadway, Little Rock.

POSITION:                                          CASE CLERK

                                                        This position is open to County Employees and the General Public.

POSITION NO:                            055

STARTING SALARY:              $25,430 - $28,442

DEPARTMENT:                            PROSECUTING ATTORNEY (2100)

 

PRIMARY RESPONSIBILITY/FUNCTION: Responsible for the establishment and maintenance of all case files processed within the Prosecuting Attorney's Office; prepares and files all legal documents necessary for case prosecution.

 

EXAMPLES OF WORK:

-         Initiates case files for cases received from originating agencies; ensures all supporting documents are included; enters all case data into computer systems; prints labels and defendant cards for each case file.

-         Orders any documents missing from case from appropriate agency; obtains prior criminal history from ACIC/NCIC computer.

-         Assigns case to appropriate division based on type of crime such as drug, domestic violence or gang related; forwards to attorney to obtain file decision. Prints out witness list for assigned attorney.

-         Maintains an index card file on all case files indicating status of case.

-         Prepares felony information by writing charge as indicated by the Deputy Prosecuting Attorney; inputs charge into computer.

-         Files felony charge information sheet with the Circuit Court's Office.

-         Receives case number from the Circuit Clerk's Office; records number in computer and/or manual records.

-         Prepares jury instructions and verdict sheets as specified by state law for charges indicated by attorney.

-         Maintains records of all cases in pending case files, closed case files or files checked out to Deputy Prosecuting Attorneys.

-         Receives weekly court dockets; pulls all needed case files for review by Deputy Prosecuting Attorneys.

-         Prepares PEN orders to bring prisoners from penitentiary, other jails or youth correction facilities for court appearances as defendants or witnesses; obtains judges' signature and files with the Circuit Clerk's Office.

-         Prepares subpoenas, motions, responses to motions, judgments, orders, writs, etc. as requested by attorneys; obtains appropriate signature and files with the courts.

-         Mails to defendants' attorney copies of all motions filed with the court.

-         Receives case files from attorneys showing case dispositions; prepares judgements, commitments and amendments for case disposition such as probation, suspended imposition, acquittals by mental disease, etc. reflecting exact instructions of the court.

-         Inputs case disposition into computer; closes case files.

-         Prepares extradition papers as requested by Deputy Prosecuting Attorneys; sends to Governor's Office for signature.

-         Pulls files and cards upon receipt of Motions for Expungement.

-         Conducts research in response to FOI requests; copies files as needed; collects fees for copies.

-         Answers questions concerning case status and court times for witnesses, defendants, and attorneys; ensures confidentiality of all juvenile records and other records as required.

-         Assists the public with completion of complaint forms; answers questions concerning processes involved with filing a compliant through the Prosecutor's Office.

-         Maintains computerized records of complaints filed and actions taken.

-         Type letters and correspondence for Law Clerks as requested.

-         Collects payment for hot checks as backup for Hot Check Administrator.

-         Answers and directs phone calls; greets visitors to the Prosecutor's Offices.

-         Distributes mail to appropriate offices within the Prosecutor's Office.

-         Makes travel reservations and arrangements for victims and witnesses.

-         Type transcripts and other documents by use of a transcription machine as needed.

-         Performs other related duties as required.

 

ACCEPTABLE TRAINING AND EXPERIENCE:

-         Completion of high school or equivalent with advanced secretarial training including word processing;

-         Some experience in the clerical recordkeeping, legal secretarial or a related area; OR

-         Any equivalent combination of experience and training which provides the required skills, knowledge and abilities.

-         Must be able to become a notary public.

-         Must be able to obtain ACIC/NCIC certification within three months of employment.

-         Good typing skills required.

 

ADDITIONAL REQUIREMENTS:

-         Satisfactory completion of a criminal background examination.

 

OPEN DATE: 07-12-2018                                                                                          CLOSE DATE: 07-18-2018 (5:00 p.m.)

 

Please Note:   Applications will not be accepted after the Close Date.  A selection will not be made until the Close Date and all applications have been received by the selecting official.

12 July 2018                                                                                                                                                                        211-18