Interested individuals must come to the Human Resources Office to complete an application for the position between the hours of 8:00 and 5:00, Monday through Friday or online at the Pulaski County website at www.pulaskicounty.net. The Human Resources Office is located in Suite 100 of the Pulaski County Administration Building - 201 S. Broadway, Little Rock.

POSITION:                            ADMINISTRATIVE SUPPORT TECHNICIAN

                                          This position is open to County Employees and the General Public.

POSITION NO:                            012

STARTING SALARY:                 $23,397 - $25,497

DEPARTMENT:              YOUTH SERVICES (4000)

 

PRIMARY RESPONSIBILITY / FUNCTION: Responsible for development and maintenance of a computerized record keeping system and provision of general clerical support to the Youth Services departmental staff.

 

ESSENTIAL JOB FUNCTIONS:

§         Develops and maintains a data base for departmental program such as program enrollments and terminations.

§         Receives completed program enrollment and termination forms from Our Club sites reflecting participation in after-school and special programs; enters information into computer.

§         Utilizes software to generate reports for staff and Department Director.

§         Ensures the security of personal information concerning participating youth, volunteers, and employees.

§         Maintains hard copy files of all information included in data base.

§         Assists supervisor with payroll completion as needed.

§         Trains site coordinators in completion of participant paperwork and ordering supplies.

§         Maintains and reconciles funds obtained during fundraiser programs; submits to IMS Supervisor.

§         Answers and logs incoming departmental telephone calls; provides general information regarding departmental functions and services and directs callers to appropriate staff members; obtains source of program information from callers for marketing purposes.

§         Maintains inventory of specified office supplies with approval of Department Director; purchases materials and supplies for Our Club sites and summer programs as needed.

§         Prepares general correspondence concerning departmental activities in response to informational requests.

§         Records and transcribes minutes of meetings using a digital recorder.

§         Makes copies of information as requested by staff.

§         Compiles data and prepares reports as requested.

§         Assists with special projects as needed.

§         Receives and distributes incoming departmental mail.

§         Schedules and prepares conference rooms for meetings.

§         Performs other related duties as required.

 

WORKING CONDITIONS:

Work is performed primarily in a smoking-restricted office environment.  Occasional trips to various Our Club sites or meetings at other Pulaski County locations are required.

 

MINIMUM QUALIFICATIONS:

Completion of high school or GED equivalency including advanced training in computer operations, office management, or a related field; considerable work experience with clerical support, records management, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

 

ADDITIONAL REQUIREMENTS:

Must possess of be able to immediately obtain a valid Arkansas Driver’s license.

Employment is contingent upon satisfactory completion of the following pre-employment requirements:  criminal background check, sexual offender check, child maltreatment check, and an adult maltreatment check.

 

OPEN DATE: 07-10-2018                                                                                                                CLOSE DATE: 07-16-2018 (5:00 p.m.)

 

Please Note:  Applications will not be accepted after the Close Date.  A selection will not be made until the Close Date and all applications have been received by the selecting official.

 

10 July 2018                                                                                                                                                                                                 207-18