Interested individuals must come to the Human Resources Office to complete an application for the position between the hours of 8:00 and 5:00, Monday through Friday or online at the Pulaski County website at www.pulaskicounty.net. The Human Resources Office is located in Suite 100 of the Pulaski County Administration Building - 201 S. Broadway, Little Rock.

POSITION:                            LEAD BUYER

                                          The following position is open to Pulaski County Employees and the General Public. 

POSITION NO:                            008

STARTING SALARY:              $32,014 - $35,805

DEPARTMENT:                            COMPTROLLER (4100)

 

PRIMARY RESPONSIBILITY / FUNCTION:  Responsible for receipt and evaluation of purchase requests, preparation of formal bid requests, and ensuring the purchase of quality goods and supplies at the lowest available price; provides guidance to Buyers and oversees the maintenance of an accurate accounting of Pulaski County’s fixed asset inventory.

ESSENTIAL JOB FUNCTIONS:

-          Reviews purchase requests for compliance with purchasing laws and policies; determines appropriate purchase procedure based on estimated cost of purchase; ensures Quorum Court approval for specific capital outlay items.

-          Compiles formal bid packages including the writing of bid specifications, selection of bidder list, and preparation of special instructions necessary to meet legal requirements.

-          Evaluates bids for compliance with regulations and specifications; reviews vendor selection submitted by department for effective selection.

-          Prepares Requests for Proposals to obtain vendor-prepared project or service options.

-          Contacts vendors to obtain informal telephone or written quotes for purchases when appropriate.

-          Writes and places legal advertisements.

-          Prepares contracts for purchases and services ensuring compliance with County Purchasing Policy and applicable State and Federal law; obtains all necessary signatures.

-          Reviews purchase orders and invoices to verify amounts charged and to ensure the information needed by Accounting is accurate; explains purchasing policies and procedures to other County departments and vendors as required.

-          Assigns a purchase order number and logs into computer database.

-          Researches products to determine appropriate specifications when needed and available vendors for desired products.

-          Contacts new vendors to establish interest in making competitive bids on goods and/or services.

-          Enters vendors into the database in the designated supplier areas.

-          Opens and records bids presented at formal bid openings; forwards copies to the appropriate department.

-          Obtains selection factor ratings from departments.

-          Ensures bonding and liability insurance is provided by vendor within construction bids.

-          Places orders for materials once purchase award has been made; processes change orders for construction project purchasing.

-          Organizes and maintains annual contract files, closed bid packages, product information library, and other related information.

-          Monitors contracts for upcoming expirations; notifies departments on a timely basis when contracts must be re-bid; negotiates renewals as needed.

-          Monitors service and products provided by vendors; recommends suspension from vendor list to Assistant Comptroller when appropriate.

-          Maintains log of all actions taken during bid process including vendors contacted, method of contact, and all other related actions.

-          Orders items available on State and National contracts.

-          Maintains records and prepares various reports reflecting purchase information.

-          Conducts training for vendors, Buyers, and user departments as needed.

-          Reviews P-Card purchases to ensure compliance with budgetary and purchasing regulations.

-          Supervises the Fixed Asset Inventory records for all departments; ensures the accuracy of inventory database.

-          Oversees the County Auction and sale of surplus equipment.

-          Reviews requisitions for purchases, item specifications, legal advertisements, bid openings and awards, purchase orders, amendments, and term contracts prepared and/or conducted by buyers.

-          Provides direction and guidance to Buyers in the event of absence of supervisor.

-          Assists supervisor with development and update of purchasing policy and procedures.

-          Performs other related duties as required.

­NUMBER OF PERSONNEL SUPERVISED:  Provides lead supervision to two Buyers.

WORKING CONDITIONS:

Duties are performed primarily in a smoking restricted office environment. 

MINIMUM QUALIFICATIONS:

Completion of college level or business school coursework in Purchasing, Marketing, Business Administration, or a related field; considerable work experience with purchasing or a related area; some work experience in a supervisory or leadership capacity; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

PREFER:                Certification as a Professional Public Buyer by the National Institute of Government Purchasing within one year of employment

       ADDITIONIAL REQUIREMENTS:

       Satisfactory completion of a criminal background examination.

 

OPEN DATE: 06-08-18                                                                                                                                        CLOSE DATE:  06-14-18(5:00 p.m.)

Please Note:   Applications will not be accepted after the Close Date.  A selection will not be made until the Close Date and all applications have been received by the selecting official.

06 June 2018                                                                                                                                                                                                171-18