Interested individuals must come to the Human Resources Office to complete an application for the position between the hours of 8:00 and 5:00, Monday through Friday or online at the Pulaski County website at www.pulaskicounty.net. The Human Resources Office is located in Suite 100 of the Pulaski County Administration Building - 201 S. Broadway, Little Rock.

POSITION:                                          ADMINISTRATIVE ASSISTANT

             This position is open to County Employees and the General Public.      

POSITION #:                                          029

STARTING SALARY:                             $33,330 - $37,278

DEPARTMENT:                                          CIRCUIT/ COUNTY CLERK (200)

PRIMARY RESPONSIBILITY / FUNCTION:                To receive and assist members of the public and county employees in person and by telephone; create, process, and maintain human resources records; create, process, and maintain accounts payable records; create, process, and maintain purchasing records; and participate in jury selection, training, and compensation.

ESSENTIAL JOB FUNCTIONS:

-          Receives and assists members of the public and county employees in person and by

telephone.

-          Creates, processes, and maintains human resources records; gains approval of human resources records from Chief Deputy or Chief Administrator, then transmits records to Pulaski County Human Resources Department.

-          Creates, processes, and maintains accounts payable records; gains approval of accounting payable records from Chief Deputy or Chief Administrator, then transmits records to Pulaski County Accounting Department.

-          Creates, processes, and maintains purchasing records; gains approval of purchasing records from Chief Deputy or Chief Administrator, then transmits records to Pulaski County Purchasing Department.

-          Participates in jury selection, training, and compensation; working closely with judges and Circuit Court staffs.

-          Provides secretarial services at various meetings, including office briefings, Board of Equalization, Public Facilities Board, and Intergovernmental Cooperation Council; working closely with board and council members.

-          Transcribes minutes from various taped meetings including Board of Equalization, Public Facilities Board, and Intergovernmental Cooperation Council.

-          During major elections, may provide telephone support to poll workers.

-          Provides high-level assistance and support to the Chief Deputy, Chief Administrator, and  

Clerk.

-          Monitors and replenishes department-wide store of office supplies.

-          Processes incoming mail for distribution to Circuit County Clerk divisions.

-          Monitors postage machine balances; processes outgoing mail using postage machine.

-          Monitors balances and statuses of bulk mail and other postal permits.

-          Performs other duties as required.

NUMBER OF PERSONNEL SUPERVISED:              0

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

-          Office procedures, practices, equipment, and terminology.

-          Functions and the responsibilities of the Circuit/County Clerk’s Office and the required interactions with other government agencies.

-          Filing and record keeping systems.

-          Human resources concepts and procedures.

-          Accounts payable and purchasing concepts and procedures.

-          Jury administration concepts and procedures.

-          Ability to establish and maintain an effective working relationship with outside agencies, other County employees, and the general public.

-          Establish and maintain detailed record keeping systems.

-          Maintain discretion regarding privileged information.

-          Compose detailed narratives including instructional guides, correspondences, policies, procedures, and reports.

-          Skill in the operation of a PC and use of Microsoft Word and Excel.

WORKING CONDITIONS:

Work is performed primarily in a smoking-restricted office environment, but will require some duties outside the office.

MINIMUM QUALIFICATIONS:

Completion of Bachelor’s Degree in Public Administration/Political Science, Business Management, or a related field; considerable work experience in administrative/clerical, public administration, business management, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

ADDITIONAL REQUIREMENTS:

Satisfactory completion of a criminal background check.

OPEN DATE: 06-08-2018                                                                                                CLOSE DATE: 06-14-2018 (5:00 p.m.)

Please Note:  Applications will not be accepted after the Close Date.  A selection will not be made until the Close Date and all applications have been received by the selecting official.

08 June 2018                                                                                                                                                                170-18