The following position is open to Pulaski County Employees and the general public

Interested individuals must come to the Human Resources Office to complete an application for the position between the hours of 8:00 and 5:00, Monday through Friday or online at the Pulaski County website at www.pulaskicounty.net. The Human Resources Office is located in Suite 100 of the Pulaski County Administration Building - 201 S. Broadway, Little Rock.

POSITION:                                          ADMINISTRATIVE ASSISTANT

             This position is open to County Employees and the General Public.      

POSITION #:                                          029

STARTING SALARY:                             $33,330 - $37,278

DEPARTMENT:                                          CIRCUIT/ COUNTY CLERK (200)

PRIMARY RESPONSIBILITY / FUNCTION:                To receive and assist members of the public and county employees in person and by telephone; create, process, and maintain human resources records; create, process, and maintain accounts payable records; create, process, and maintain purchasing records; and participate in jury selection, training, and compensation.

ESSENTIAL JOB FUNCTIONS:

-          Receives and assists members of the public and county employees in person and by

telephone.

-          Creates, processes, and maintains human resources records; gains approval of human resources records from Chief Deputy or Chief Administrator, then transmits records to Pulaski County Human Resources Department.

-          Creates, processes, and maintains accounts payable records; gains approval of accounting payable records from Chief Deputy or Chief Administrator, then transmits records to Pulaski County Accounting Department.

-          Creates, processes, and maintains purchasing records; gains approval of purchasing records from Chief Deputy or Chief Administrator, then transmits records to Pulaski County Purchasing Department.

-          Participates in jury selection, training, and compensation; working closely with judges and Circuit Court staffs.

-          Provides secretarial services at various meetings, including office briefings, Board of Equalization, Public Facilities Board, and Intergovernmental Cooperation Council; working closely with board and council members.

-          Transcribes minutes from various taped meetings including Board of Equalization, Public Facilities Board, and Intergovernmental Cooperation Council.

-          During major elections, may provide telephone support to poll workers.

-          Provides high-level assistance and support to the Chief Deputy, Chief Administrator, and  

Clerk.

-          Monitors and replenishes department-wide store of office supplies.

-          Processes incoming mail for distribution to Circuit County Clerk divisions.

-          Monitors postage machine balances; processes outgoing mail using postage machine.

-          Monitors balances and statuses of bulk mail and other postal permits.

-          Performs other duties as required.

NUMBER OF PERSONNEL SUPERVISED:              0

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

-          Office procedures, practices, equipment, and terminology.

-          Functions and the responsibilities of the Circuit/County Clerk’s Office and the required interactions with other government agencies.

-          Filing and record keeping systems.

-          Human resources concepts and procedures.

-          Accounts payable and purchasing concepts and procedures.

-          Jury administration concepts and procedures.

-          Ability to establish and maintain an effective working relationship with outside agencies, other County employees, and the general public.

-          Establish and maintain detailed record keeping systems.

-          Maintain discretion regarding privileged information.

-          Compose detailed narratives including instructional guides, correspondences, policies, procedures, and reports.

-          Skill in the operation of a PC and use of Microsoft Word and Excel.

WORKING CONDITIONS:

Work is performed primarily in a smoking-restricted office environment, but will require some duties outside the office.

MINIMUM QUALIFICATIONS:

Completion of Bachelor’s Degree in Public Administration/Political Science, Business Management, or a related field; considerable work experience in administrative/clerical, public administration, business management, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

ADDITIONAL REQUIREMENTS:

Satisfactory completion of a criminal background check.

OPEN DATE: 06-08-2018                                                                                                CLOSE DATE: 06-14-2018 (5:00 p.m.)

Please Note:  Applications will not be accepted after the Close Date.  A selection will not be made until the Close Date and all applications have been received by the selecting official.

08 June 2018                                                                                                                                                                170-18