POSITION: ADMINISTRATIVE SUPPORT TECHNICIAN
This position is open to County Employees and the General Public.
POSITION NO: 012
STARTING SALARY: $23,397 - $25,497
DEPARTMENT: YOUTH SERVICES (4000)
PRIMARY RESPONSIBILITY / FUNCTION: Responsible for development and maintenance of a computerized record keeping system and provision of general clerical support to the Youth Services departmental staff.
ESSENTIAL JOB FUNCTIONS:
§ Develops and maintains a data base for departmental program such as program enrollments and terminations.
§ Receives completed program enrollment and termination forms from Our Club sites reflecting participation in after-school and special programs; enters information into computer.
§ Utilizes software to generate reports for staff and Department Director.
§ Ensures the security of personal information concerning participating youth, volunteers, and employees.
§ Maintains hard copy files of all information included in data base.
§ Assists supervisor with payroll completion as needed.
§ Trains site coordinators in completion of participant paperwork and ordering supplies.
§ Maintains and reconciles funds obtained during fundraiser programs; submits to IMS Supervisor.
§ Answers and logs incoming departmental telephone calls; provides general information regarding departmental functions and services and directs callers to appropriate staff members; obtains source of program information from callers for marketing purposes.
§ Maintains inventory of specified office supplies with approval of Department Director; purchases materials and supplies for Our Club sites and summer programs as needed.
§ Prepares general correspondence concerning departmental activities in response to informational requests.
§ Records and transcribes minutes of meetings using a digital recorder.
§ Makes copies of information as requested by staff.
§ Compiles data and prepares reports as requested.
§ Assists with special projects as needed.
§ Receives and distributes incoming departmental mail.
§ Schedules and prepares conference rooms for meetings.
§ Performs other related duties as required.
Work is performed primarily in a smoking-restricted office environment. Occasional trips to various Our Club sites or meetings at other Pulaski County locations are required.
Completion of high school or GED equivalency including advanced training in computer operations, office management, or a related field; considerable work experience with clerical support, records management, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
Must possess of be able to immediately obtain a valid Arkansas Driver’s license.
Employment is contingent upon satisfactory completion of the following pre-employment requirements: criminal background check, sexual offender check, child maltreatment check, and an adult maltreatment check.
OPEN DATE: 03-09-2018 CLOSE DATE: 03-15-2018 (5:00 p.m.)
Please Note: Applications will not be accepted after the Close Date. A selection will not be made until the Close Date and all applications have been received by the selecting official.
09 March 2018 068-18